Adoption Services (CA-AS) 8: Consents, Matching, Referral, and Placement
The program ensures consents are obtained properly and makes diligent and timely efforts to match and place children with prospective adoptive parents who can meet their needs for safety, well-being, and permanency.
Interpretation Children are encouraged to participate in the decision-making process to the greatest extent possible given their age and developmental level.
NA The organization provides home study services only.
NA The organization provides post placement and/or post-adoption services only.
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PurposeAdoption programs establish permanent family relationships for children in need of permanency, and increase the well-being, functioning, and stability of children, birth parents, adoptive families, and adopted individuals.
- Minor inconsistencies and not yet fully developed practices are noted; however, these do not significantly impact service quality; or
- Procedures need strengthening; or
- With few exceptions, procedures are understood by staff and are being used; or
- For the most part, established timeframes are met; or
- Proper documentation is the norm and any issues with individual staff members are being addressed through performance evaluations and training; or
- Active client participation occurs to a considerable extent.
- Procedures and/or case record documentation need significant strengthening; or
- Procedures are not well-understood or used appropriately; or
- Timeframes are often missed; or
- Several client records are missing important information; or
- Client participation is inconsistent.
- No written procedures, or procedures are clearly inadequate or not being used; or
- Documentation is routinely incomplete and/or missing.
|Self-Study Evidence||On-Site Evidence||On-Site Activities|
No On-Site Evidence
Custody status and applicable notice and consent requirements are determined as early as possible.
The program ensures timely and diligent efforts to locate and provide notice to all parties who require notification or whose consent is required and documents such efforts in the case record.
Examples of steps that can be taken include:
Interpretation The program should take steps to prevent actions or practices that could limit or otherwise compromise a party's rights to notice and consent.
- implementation of procedures that articulate methods for follow up on inconsistent or incomplete information about someone whose notice or consent may be required;
- detailing important due dates and careful review and oversight of completion of required tasks;
- establishing a procedure to address determination of jurisdiction and change of jurisdiction; and
- verifying through careful review of relevant documentation and any other necessary steps that notice and consent requirements have been met when those steps are completed by another provider.
NA The organization provides child-focused recruitment only.
- has read the necessary documents and had their questions about those documents answered;
- understands the significance and meaning of the information in the documents;
- has had sufficient time to consider the decision;
- is not under the influence of any substances or conditions that could compromise their understanding or decision making;
- understands the need for their consent and any conditions under which they can revoke their consent;
- has not experienced any undue pressure or duress for their consent;
- has not received or been promised any compensation or other consideration in exchange for their consent; and
- is not aware of any fraud having been committed in relation to the adoption.
NA The organization provides child-focused recruitment only.
The program assesses all available information about the birth parents, the child, and prospective adoptive parents, including expressed preferences and determines which prospective adoptive parents may be most suitable to meet the needs of the child.
Interpretation Some circumstances which can make transition more difficult and have been found to be factors in some disruptions and dissolutions include:
- placement of more than one unrelated child into a home at the same time; or
- placement of a child too soon after the birth or addition of another child to the family.
The program provides information about the prospective adoptive parents who were identified as possible matches to the birth parents, the youth, and/or the individual(s) who are responsible for making the placement decision and documents the provision of this information in its records.
The program incorporates provisions of applicable law and regulations for placement preferences and matching into its established criteria for determining or making recommendations about the best interests of the child and:
- makes placement decisions based on this criteria; and
- documents the decision in its records.
InterpretationIn cases where expectant parents have made an adoption plan prior to the child's birth, the program can make or support a preliminary match before the birth, and makes a final decision or recommendation on the match only after the child is born and the child study is completed and reviewed.
InterpretationWhen the program does not have responsibility for making the decision, it should provide input in the process whenever possible and/or review the placement decision and provide feedback when necessary to express any questions or concerns about the match.
InterpretationThe organization must not withhold or misrepresent any information concerning the child. Intentional misrepresentation or concealment or withholding of information can negatively impact children and families and put the organization at risk for litigation.
- informing prospective adoptive parents in advance of any limits on information gathering and disclosure;
- maintaining detailed records of the receipt and provision of information;
- providing information in writing even when providing it verbally; and
- training staff on procedures for collecting and disclosing information and documentation requirements.