2022 Edition

Adoption Services (CA-AS) 8: Consents, Matching, Referral, and Placement

The program ensures consents are obtained properly and makes diligent and timely efforts to match and place children with prospective adoptive parents who can meet their needs for safety, well-being, and permanency.


Children are encouraged to participate in the decision-making process to the greatest extent possible given their age and developmental level.

NA The organization provides home study services only.

NA The organization provides post placement and/or post-adoption services only.

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Adoption programs establish permanent family relationships for children in need of permanency, and increase the well-being, functioning, and stability of children, birth parents, adoptive families, and adopted individuals.

Note: Foster Care to Adoption programs will implement CA-FKC 7 and CA-AS 8.

All elements or requirements outlined in the standard are evident in practice, as indicated by full implementation of the practices outlined in the Practice Standards.
Practices are basically sound but there is room for improvement, as noted in the ratings for the Practice Standards; e.g.,
  • Minor inconsistencies and not yet fully developed practices are noted; however, these do not significantly impact service quality; or
  • Procedures need strengthening; or
  • With few exceptions, procedures are understood by staff and are being used; or
  • For the most part, established timeframes are met; or
  • Proper documentation is the norm and any issues with individual staff members are being addressed through performance evaluations and training; or
  • Active client participation occurs to a considerable extent.
Practice requires significant improvement, as noted in the ratings for the Practice Standards. Service quality or program functioning may be compromised; e.g.,
  • Procedures and/or case record documentation need significant strengthening; or
  • Procedures are not well-understood or used appropriately; or
  • Timeframes are often missed; or
  • Several client records are missing important information; or
  • Client participation is inconsistent. 
Implementation of the standard is minimal or there is no evidence of implementation at all, as noted in the ratings for the Practice Standards; e.g.,
  • No written procedures, or procedures are clearly inadequate or not being used; or 
  • Documentation is routinely incomplete and/or missing.      
Self-Study EvidenceOn-Site EvidenceOn-Site Activities
  • Procedures for identifying, locating, and providing notice to individuals whose notice and consent is required
  • Procedures for obtaining consents
  • Procedures for matching and referrals
  • Copy of tools used for providing notice, obtaining consents, matching, and referrals
  • Procedures for placement and child transfers
No On-Site Evidence
  • Interviews may include:
    1. Program director
    2. Relevant personnel
    3. Clients
  • Review case records


CA-AS 8.01

Custody status and applicable notice and consent requirements are determined as early as possible.

NA The organization provides child-focused recruitment only.

Fundamental Practice

CA-AS 8.02

The program ensures timely and diligent efforts to locate and provide notice to all parties who require notification or whose consent is required and documents such efforts in the case record.


 The program should take steps to prevent actions or practices that could limit or otherwise compromise a party's rights to notice and consent. 

Examples of steps that can be taken include:
  1. implementation of procedures that articulate methods for follow up on inconsistent or incomplete information about someone whose notice or consent may be required;
  2. detailing important due dates and careful review and oversight of completion of required tasks;
  3. establishing a procedure to address determination of jurisdiction and change of jurisdiction; and
  4. verifying through careful review of relevant documentation and any other necessary steps that notice and consent requirements have been met when those steps are completed by another provider.
NA The program only provides services in cases where birth parents rights have already been terminated and no other consents are required.

NA The organization provides child-focused recruitment only.

Fundamental Practice

CA-AS 8.03

When obtaining consents to adoption the program ensures all applicable legal requirements are met and verifies each individual providing consent:
  1. has read the necessary documents and had their questions about those documents answered;
  2. understands the significance and meaning of the information in the documents;
  3. has had sufficient time to consider the decision;
  4. is not under the influence of any substances or conditions that could compromise their understanding or decision making;
  5. understands the need for their consent and any conditions under which they can revoke their consent;
  6. has not experienced any undue pressure or duress for their consent;
  7. has not received or been promised any compensation or other consideration in exchange for their consent; and
  8. is not aware of any fraud having been committed in relation to the adoption.
NA The program only provides services in cases where birth parents' rights have already been terminated and no other consents are required.

NA The organization provides child-focused recruitment only.


CA-AS 8.04

The program assesses all available information about the birth parents, the child, and prospective adoptive parents, including expressed preferences and determines which prospective adoptive parents may be most suitable to meet the needs of the child.


Some circumstances which can make transition more difficult and have been found to be factors in some disruptions and dissolutions include:

  1. placement of more than one unrelated child into a home at the same time; or
  2. placement of a child too soon after the birth or addition of another child to the family.
The program might generally avoid matching children with prospective adoptive parents in these circumstances or take additional steps to prepare for and support such  placements.
Note: Documentation of which prospective adoptive parents were considered and should be documented in program records or in the case record.


CA-AS 8.05

The program provides information about the prospective adoptive parents who were identified as possible matches to the birth parents, the youth, and/or the individual(s) who are responsible for making the placement decision and documents the provision of this information in its records.


CA-AS 8.06

The program incorporates provisions of applicable law and regulations for placement preferences and matching into its established criteria for determining or making recommendations about the best interests of the child and:

  1. makes placement decisions based on this criteria; and
  2. documents the decision in its records.  


 In cases where expectant parents have made an adoption plan prior to the child's birth, the program can make or support a preliminary match before the birth, and makes a final decision or recommendation on the match only after the child is born and the child study is completed and reviewed.  


 When the program does not have responsibility for making the decision, it should provide input in the process whenever possible and/or review the placement decision and provide feedback when necessary to express any questions or concerns about the match.


CA-AS 8.07

The program notifies prospective adoptive parents of the match and provides a referral package which includes the child study and all non-identifying information that can be provided.


The organization must not withhold or misrepresent any information concerning the child. Intentional misrepresentation or concealment or withholding of information can negatively impact children and families and put the organization at risk for litigation. 
Examples: Examples of practices to implement the standard include:
  1. informing prospective adoptive parents in advance of any limits on information gathering and disclosure; 
  2. maintaining detailed records of the receipt and provision of information; 
  3. providing information in writing even when providing it verbally; and
  4. training staff on procedures for collecting and disclosing information and documentation requirements.


CA-AS 8.08

The program allows the prospective adoptive parents at least two weeks to consider the match and provides needed information, counselling, training, and ongoing assessment of the suitability of the match based on the information in the referral, the home study, and any new information received.


 The prospective adoptive parents should have sufficient time to give careful thought and consideration into the decision. While there may be circumstances where the child’s immediate needs are significant and the child would benefit from a shorter timeframe, the program must still take steps to ensure the prospective parents have given careful thought and consideration into their decision.


CA-AS 8.09

The program takes all appropriate measures to ensure that the transfer of the child takes place in secure and appropriate circumstances, with properly trained and qualified escorts, if used.
NA The organization provides child-focused recruitment only.